Mandates vary. Your obligations remain the same.
The market has changed. With the removal of the Affordable Care Act’s (ACA) individual mandate penalty, a growing number of states have stepped in to enact their own state-based individual mandate, and more states are preparing to do so. Many of these require individuals to carry their own individual health insurance, and require employers to report on health benefits offered to individuals who reside in their state.
The requirements of these mandates can vary dramatically from one state to another, but employers with individuals who reside in multiple states, will need to comply with each of them. Balancing these differing expectations can be difficult without the right partner. Fortunately, you can minimize your compliance risk with a single answer, Health e(fx).
What do state individual mandates mean for your company?
If your company operates in numerous states, each new individual mandate enacted adds a new level of complexity and penalty risk. Instead of complying with one individual mandate across the country, you will now be tasked with complying with each individual mandate as it applies to individuals in those states. This naturally ups the difficulty level of maintaining compliance, particularly if your company does not have a compliance and reporting technology solution that updates to handle different state form regulations. If this sounds like your company, don’t delay; penalties administered for non-compliance certainly won’t.
California
CALIFORNIA EMPLOYER REQUIREMENTS
- Furnishment deadline: January 31, 2022
- State filing deadline: March 31, 2022*
- File Format: XML
- Employer penalty: $50 per unreported resident
For more read our State by State eBook.
*While the state filing deadline is March 31, 2022, California has indicated
that penalties will not be assessed if filing occurs by May 31, 2022.
District of Columbia
DISTRICT OF COLUMBIA EMPLOYER REQUIREMENTS
- Furnishment deadline: IRS Furnishment deadline (March 2, 2022)
- State filing deadline: May 2, 2022
- File Format: .txt
- Employer penalty: Determined on a case-by-case basis
For more read our State by State eBook.
Massachusetts
MASSACHUSETTS EMPLOYER REQUIREMENTS
- Massachusetts employer reporting is typically handled by health insurance providers, and Health e(fx) does not currently offer this service for this state.
- Massachusetts considers 15 or more days of coverage a month for reporting on the MA 1099-HC.
- Employee delivery of Form MA 1099-HC is due by January 31, 2022
- Massachusetts requires data to be sent in an XML format (paper submission not allowed).
- Employer penalty: $50 for each unreported individual, maximum of $50k.
For more read our State by State eBook.
New Jersey
NEW JERSEY EMPLOYER REQUIREMENTS
- Furnishment deadline: February 28, 2022
- State filing deadline: March 31, 2022
- File Format: XML
- Employer penalty: $50 per unreported resident
For more read our State by State eBook.
Rhode Island
RHODE ISLAND EMPLOYER REQUIREMENTS
- Furnishment deadline: January 31, 2022
- State filing deadline: March 31, 2022
- File Format: XML
- Employer penalty: Determined on a case-by-case basis
For more read our State by State eBook.
Vermont
State by State eBook
State by State eBook
These days the mandate lives on in several states, each of which has
enacted its own state-based individual mandate following the federal
repeal, and more states are preparing to do so. Yet these state-based
mandates offer new challenges and complexity for employers. Where
once companies had a single mandate to follow, they now are required
to adhere to each state-based mandate where their employees reside.
This can give rise to potentially costly misconceptions and errors.
Click here to download our State by State eBook.
Check out our most recent webinar to learn more about the new 2019 employer reporting requirements!
On our webinar, you’ll learn:
- What this means for employers that have employees or COBRA participants who reside in these states.
- How to avoid non-compliance penalties for each state mandate.
- How Health e(fx) is prepared to help you with New Jersey and Washington, D.C. 2019 filing.
Health e(fx) offers the industry’s leading health reform compliance and workforce analytics solution.
Gain peace of mind
Have confidence your state reporting is in the hands of the largest ACA technology provider trusted by top U.S. employers.
Make it easy
We remove the burden of state individual mandate requirements through a combined federal and state solution.
Adapt to change
Our highly flexible system adapts to state and federal changes, so you stay compliant through complex legislative change.
